Policy author: Ruth Allen
Policy approved by: Finance, Audit and Risk Committee
Next policy review date: Autumn 2022
Version Date: 1.0
Date: 25th Nov 2020
Details: Updated to reflect the SCITT being part of The Four Stones Multi Academy Trust
Under data protection law, individuals have a right to be informed about how The Four Stones Multi Academy Trust (MAT) and its schools use any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data. This privacy notice explains how we collect, store and use personal data about individuals applying to and joining the Haybridge Alliance SCITT in The Four Stones Multi Academy Trust. We, The Four Stones Multi Academy Trust, are the ‘data controller’ for the purposes of data protection law. Our data protection officer is Ruth Allen (see ‘Contact us’ below). SCITT trainees should refer to the guidance document ‘How we use your information’ for further information about the collection and processing of your information during the different stages of the course.
The personal data we hold
We process data relating to those we completing their ITT with the Haybridge Alliance SCITT. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:
We may also collect, store and use information about you that falls into “special categories” of more sensitive personal data. This includes information about (where applicable):
Why we use this data
The purpose of processing this data is to help us run the SCITT and your ITT year including to:
Our legal basis for using this data
We only collect and use personal information about you when the law allows us to. Most commonly, we use it where we need to:
Less commonly, we may also use personal information about you where:
Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent, and explain how you go about withdrawing consent if you wish to do so. Some of the reasons listed above for collecting and using personal information about you overlap, and there may be several grounds which justify the school’s use of your data.
Collecting this information
While the majority of information we collect from you is mandatory, there is some information that you can choose whether or not to provide to us. Whenever we seek to collect information from you, we make it clear whether you must provide this information (and if so, what the possible consequences are of not complying), or whether you have a choice.
How long we retain and store this data
The information we hold about you is kept secure and is only used for purposes directly relevant to your training. All information is retained in accordance with the retention guidelines issued by the Management Society of Great Britain ‘Retention Guidelines for Schools’ (https://irms.org.uk/page/SchoolsToolkit) and retention periods vary depending on the information. Your information is stored securely and at the end of the retention period is disposed of in a secure way. Our methods of disposal are in accordance with government guidance and are conducted in a way that ensures that reconstruction is highly unlikely.
We do not share information about you with any third party without your consent unless the law and our policies allow us to do so. Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about you with:
How to access personal information we hold about you Individuals have a right to make a ‘subject access request’ to gain access to personal information that the MAT holds about them. If you make a subject access request, and if we do hold information about you, we will:
You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances. If you would like to make a request, please contact our data protection officer.
Your other rights regarding your data
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:
We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance. To make a complaint, please contact our data protection officer. Alternatively, you can make a complaint to the Information Commissioner’s Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact: